4 UNITED NATIONS STANDARD MINIMUM RULES FOR THE TREATMENT OF PRISONERS of records or a registration book with numbered and signed pages. Procedures shall be in place to ensure a secure audit trail and to prevent unauthorized access to or modification of any information contained in the system. Rule 7 No person shall be received in a prison without a valid commitment order. The following information shall be entered in the prisoner file management system upon admission of every prisoner: (a) Precise information enabling determination of his or her unique identity, respecting his or her self-perceived gender; (b) The reasons for his or her commitment and the responsible authority, in addition to the date, time and place of arrest; (c) The day and hour of his or her admission and release as well as of any transfer; (d) Any visible injuries and complaints about prior ill-treatment; (e) An inventory of his or her personal property; (f) The names of his or her family members, including, where applicable, his or her children, the children’s ages, location and custody or guardianship status; (g) Emergency contact details and information on the prisoner’s next of kin. Rule 8 The following information shall be entered in the prisoner file management system in the course of imprisonment, where applicable: (a) Information related to the judicial process, including dates of court hearings and legal representation; (b) Initial assessment and classification reports; (c) Information related to behaviour and discipline; (d) Requests and complaints, including allegations of torture or other cruel, inhuman or degrading treatment or punishment, unless they are of a confidential nature; (e) Information on the imposition of disciplinary sanctions; (f) Information on the circumstances and causes of any injuries or death and, in the case of the latter, the destination of the remains. Rule 9 All records referred to in rules 7 and 8 shall be kept confidential and made available only to those whose professional responsibilities require access to such records. Every prisoner shall be granted access to the records